What is a cloud readiness assessment and why do you need one
With a better understanding of your business, we will be able to help you determine the right cloud-based HR and payroll system that will best fit with your needs. We can also help you develop a cloud-ready culture that supports all aspects of your business. Our assessment will help you to reach your desired cloud readiness level in the most effective way possible, which ultimately leads to better agility, productivity and profit.
A Cloud Readiness Assessment is a skilled assessment of your business, including an in depth review of your current HR and Payroll Services as well as an evaluation of what makes up part of the core HR systems.
A cloud readiness assessment will include:
● A review of your current HR and Payroll systems, services and processes.
How to determine if your company is ready for the cloud
The first step to determining if your business is ready for the cloud is to explore the features of a cloud-based HR and payroll system, and determine if your company would gain any value from those features. It’s important to note that not all businesses may benefit in the same way from a cloud-based HR and payroll system. To determine if your company would benefit from these features, you will need to first determine which of the following benefits could be realized:
* Lower Cost – as companies move to the cloud, they are no longer constrained by the expense of maintaining on-premises software. Cloud-based HR and payroll systems can be designed to provide a wide range of tools that can potentially save companies money in several ways.
* Speed – when employees work remotely or at home, they must still be paid on the same schedule. Cloud-based HR and payroll software allow for this process to be streamlined.
* Reduced Training – cloud systems may have sophisticated features, but the training required to use them can be relatively brief. This reduces the time that HR employees need to spend on training.
The benefits of moving to the cloud
Moving your business to the cloud can be an exciting time, but it can also come with a lot of uncertainty. That’s why it’s important to first consider the benefits associated with the implementation of a cloud-based HR and payroll system. The benefits are numerous and include things such as:
1. Your company can save time and money. Time is one of the most valuable things a company can have. Moving to a cloud-based HR and payroll system can help your company get the pay process done more efficiently, without sacrificing accuracy or security. This frees up your employees to do their jobs more quickly, which means they will be able to devote less time to the administrative tasks of pay and more time on value-added activities that help drive the success of your business.
2. Your company can save money. Not only will you save on the amount of time your employees spend on administrative tasks, but you’ll also save money that would have otherwise been spent on things like paper, printer ink, and other non-value added supplies for the HR team.
How to get started with your cloud readiness assessment
Now that you know what a cloud readiness assessment is and why your business needs one, the next step is to complete your own cloud readiness assessment. To do this, take the time to explore the features of a cloud HR and payroll system using our convenient, interactive tool. This easy-to-use guide will walk you through five key steps to help get you started.
To begin with, select the cloud HR and payroll system that best meets your business needs. You should consider systems that offer the following:
Robust analytics and reporting Features to improve internal communication Self-service employee portals Secure servers for data storage Ability to provide your employees with access from anywhere on any device
Once you’ve decided which HR and payroll system to use, you can start exploring more features that particular cloud HR system has to offer.
Step 1: Select the cloud HR and payroll system that best meets your business needs.
Step 2: Explore more features that particular cloud HR system has to offer.
Step 3: Customize your employee self-service portals.
Step 4: Get started with your cloud HR and payroll system.
Questions to ask yourself and your team during the assessment process
With the cloud comes a wide range of features that can often be difficult to understand. That’s why it’s important to take the time to assess your business’ HR and payroll needs and determine which features will best help you create a better working environment for your employees. This can often be a difficult process, so it’s often helpful to ask a few questions along the way.
1. Do I have a clear understanding of what the cloud is?
If you’re having a hard time answering this question, you’re not alone. A recent study conducted by Harris Interactive revealed that three-quarters of US workers don’t know what the cloud is or how it works (Harris Interactive “Millennials and Technology: An Emerging Storm,” 2014). A big part of your assessment process should be educating yourself about the cloud and its features.
2. Do I know how the cloud works?
Once you understand how the cloud works, you’ll be ready to move on to more technical questions about when to use it, which features are most important and which ones you’ll need. Knowledge is power.
3. What are my security requirements?
Security risks can disrupt any HR technology (including traditional HR systems, as well as newer alternatives), so it’s important to determine your security requirements — and then prioritize them based on your needs.
For example, if your company is subject to HIPAA requirements, you’ll need to take extra precautions and make sure your data is transferred in a secure manner. Remember that the cloud is built on connections — and any connection can be exploited by outside parties.
4. What happens if my cloud provider goes out of business?