Macro-free documents are important for several reasons
They are used with a variety of technologies, such as *HTML *XML, and are important because they: -can be easily copied and pasted into a word processing program
-are compatible with most email programs, such as Outlook or Mac Mail
-are not subject to macro viruses when they are in an electronic form
This article is going to discuss why macro free documents are important for several reasons.
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What is a macro and why are they used in documents
In the simplest terms, a macro is a command to perform an operation on one or more elements of a document. More specifically, in an *html *document, macros are used to perform tasks such as formatting, printing and displaying images. In this example, the word “image” is the name of a command that displays the image. Macros were created as a tool to save time and make documents more readable. For example, in a very long document one may want to ensure that the text is formatted properly which can be accomplished by using macros.
This is also called ‘Automatic Browsing’ since Macros are included in web pages to automatically perform tasks such as displaying images, converting inputted text into html tags and so on. These types of Macros can be used in conjunction with web browsers to automate processes that are otherwise cumbersome. For example, the “image” macro word can be embedded in the html file to display images. This is a particularly useful feature if one wants to create a slideshow presentation since all the “images” will be automatically displayed without any extra effort of getting into the details of how this needs to be done.
How to create a macro-free document
When creating a new *html *document, decide up front whether you want to use macros in the document. If so, read the “How to Use Macros” section of this article and follow the instructions carefully. Otherwise, skip that section and continue with this one. How to Use Macros If you want to use Macros, you must insert a “Page Processing Instruction” (P.P.I.) in a specific place in the document: just after thesection of the *html *document. The *html *code for such an instruction looks like this:
This code tells the browser that any macros that appear before this line should be executed. The macro is then inserted between the P.P.I and its corresponding code. For example, the previous code could be used to insert a “Page Break” macro. That macro would appear in your document as:
The benefits of using a macro-free document
Alternatively, if you decide to use macros in a document, there may be times when you want to edit the document without affecting the macros. For example, you may have a document with macros that has been posted on your website and shouldn’t be changed. You then decide to revise the design of your site and therefore need to edit the document. If you use macros, the best way to do so is to save the document as a macro-free document.
If you have a macro-free document, you can safely change its formatting using your word processor’s tools and features. You don’t need to be worried that some of the formatting changes you make will affect a macro.