What is the data backup process that will work best for your company’s needs?
The usual answer would be to backup your data, but what about what the company needs most? For some companies, this might mean back-up in a decentralized and distributed manner. For others, it might mean regular or full backups. Before choosing a data backup solution, it is important to first look at the type of industry that your company is in. You will want to think about what your company needs most in terms of data backup. Being able to back up your data and being able to restore it is not enough. You must also be able to do it in a cost effective manner and with the least amount of risk. What is the best solution for you?
If you are in the oil industry, for example, one solution would be having terminal servers that can back up data over a WAN or a LAN. Another solution would be to back it up in a data center that is geographically separate from the location of the terminals. This could be done in a clustering or dispersed fashion for redundancy. With a clustered system, you could then have failover services that enable you to check out what has been backed up, as well as restore it when needed.
How often should you back up your data, and why is this important?
A backup solution should be in place that not only fits the type of industry you are in, but one that also fits the frequency of backups. It is best to backup your data at least once or twice a month. If there is a major risk factor towards your company, it may be a good idea to backup your data daily or even hourly.
For the most part, using a backup solution should not be really taxing on the company, unless you have a large amount of data to back up. It is best to start with a small amount of data and slowly add onto that over time. If you have just a few employees, it is important for them to know how to use your backup solution as fast as possible because they may need to handle several backups at once as well as work with numerous files.
When asking yourself “how often should you back up your data?” , you need to think in terms of frequency, but also the amount of data. This will be the biggest factor when planning your backups and how large or small you have your backups.
If there are several employees and their data is really large, it may be worthwhile using a hourly backup solution that can help minimize the amount of damage, or it could even be beneficial to use a daily backup solution, such as a cloud-based online backup solution.
If you have a small amount of employees and only a few files, you may want to use a weekly backup solution that can help save you some money.
Where will you store your backed-up data, and how will you ensure its security?
After deciding how often to backup your data and where to store this data, it is important to think about the security of your backed-up data. You need to make sure that you have a plan in place that will secure this data from theft or damage due to natural disasters. For example, there are types of cloud services that allow you to encrypt your data before it is stored on their servers. This is an important feature if you want to make sure that your backed-up data is not accessed by others or lost due to a hurricane, flood or fire.
It is important to do this because you are responsible for the data that you store. If you fail to adequately protect this data, you may face lawsuits and fines from government agencies or companies due to data breach. You should also make sure that your security plan conforms with the local laws in your country. If you are storing your backed-up data on a local server, then it is important for you to have a plan all ready in place before disaster strikes. There are ways for you to backup your data without losing it due to a natural disaster. For example, services like Online Storage allow you to use their encrypted storage platform so that you can store your backed-up data in one location and access it from anywhere.
Who will be responsible for creating and executing the data backup plan, and what are their responsibilities?
The person who is responsible for creating and executing the backup process should be experienced in the field. Also, this individual must understand how to negotiate and work with other departments of your company. This is necessary for the backup plan to be successfully executed. This person can work in conjunction with the account manager of the cloud service provider.
The backup plan must include all departments and the services provided by them. For example, the IT department should be responsible for the system, network and server backup. The legal department should have to write a document outlining procedures of determining which files must be scanned or backed up. The HR department should have to write a document outlining procedures of determining which documents are required to back up every month, etc…
The backup plan must include plans for both online and offline backups. For example, the online backup plan of a company should include the following:
-How to determine which data is required for backup? For example, should a file have a date stamp on it? Should all data files be stored on separate systems? Should all data be stored on the same system? What are the consequences of making any mistake in this process or selecting an inappropriate file type (e.g. file size, date stamp) to backup?
-What services are required from the cloud provider? For example, file storage space, bandwidth or a specific service package.
-How often should backups be taken? Once per week, once per month or once per quarter?
What happens if a natural disaster or other emergency destroys your company’s physical infrastructure, but your backed-up data is still intact – can you access it remotely to continue operations?”
If there is a natural disaster or other emergency that destroys your company’s physical infrastructure, most likely, the data backup plan will work and you will be able to restore parts of your business. However, if you have a large and diverse enterprise that has multiple locations and employees who may not be available during an emergency, this could result in financial losses due to loss of production or revenue. It is a good idea to have a Virtual Private Network (VPN) in place if you are worried about how it will work if there is an emergency. A VPN allows you to connect to your network remotely, even if your network is not available.
The more locations and employees you have, the more difficult it may be to implement a backup/restore plan. If you have multiple locations with remote employees who need access to company information, a VPN can help solve this issue by connecting you to your data no matter where you are physically located or which device you are using. A VPN can also provide other benefits such as data encryption and security.
You may want to look at the following technologies to help solve issues such as distance, physical destruction, and a need for a central location:
● Telecommuting and wireless networking
● Virtual private network (VPN) technology